This Privacy Policy is effective as of: June 4, 2023

READ THIS POLICY CAREFULLY BEFORE BROWSING THIS WEBSITE OR USING ANY OF OUR SERVICES. YOUR CONTINUED USE OF THIS WEBSITE INDICATES THAT YOU HAVE BOTH READ AND AGREE TO THE TERMS OF THIS PRIVACY POLICY. YOU CANNOT USE THIS WEBSITE IF YOU DO NOT ACCEPT THIS POLICY.

This Privacy Policy for LegalMente AI, Inc. (“LegalMente,” “we,” “us,” or “our”) describes how and why we might collect, store, use and/or share (“Process”) your information when you use our services (“Services”), such as when you:

• Visit our website: https://legalmente.ai/, LegalMente AI’s artificial intelligence platform or any website of ours that links to this privacy notice;
• Engage with us in other related ways, including any sales, marketing or events;
• Email, communicate or provide information to us in provision of Services.

Please note that our website and LegalMente’s platform are intended exclusively for use by individuals in their business capacity (each a “User” or “Users”). We do not offer products or services for use by individuals for their personal, family, or household purposes. Accordingly, we treat all information we collect in connection with the website as pertaining to individuals in their capacities as representatives of the relevant business and not their individual personal capacities.

In adopting this Privacy Policy, we wish to balance our legitimate business interests and your reasonable expectation of privacy. Accordingly, we will take all reasonable steps to prevent unauthorized access to, or disclosure of your information. However, it is impossible to guarantee that your information shall be 100% secure.

Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services.

1. WHAT INFORMATION DO WE COLLECT?

We collect information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Information Provided by You. The information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The information we collect may include the following:

• names
• phone numbers
• email addresses
• mailing addresses
• job titles
• usernames
• passwords
• contact or authentication data
• billing addresses

• business information located in a contract provided to us as part of the Services

• financial data (as part of the online payment processing)

Payment Data. 

We may collect data necessary to Process your payment if you make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is stored by the payment processor. You may find the privacy policies on such processor’s website.

All information that you provide to us must be true, complete, and accurate, and you must notify us promptly of any changes to such information.

Information collected from other sources.

In order to enhance our ability to provide relevant marketing, offers, and services to you and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, and from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or User behavior data), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted advertising and event promotion.

2. HOW DO WE PROCESS YOUR INFORMATION?

We Process your information for a variety of reasons, depending on how you interact with our Services, including without limitation:

• To facilitate account creation and authentication and otherwise manage User accounts. We may Process your information so you can create and log in to your account, as well as keep your account in working order.
• To deliver and facilitate delivery of Services to the User. We may Process your information to provide you with the requested service.
• To respond to User inquiries/offer support to Users. We may Process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
• To fulfill and manage your orders. We may Process your information to fulfill and manage your orders and payments made through the Services.
• To request feedback. We may Process your information when necessary to request feedback and to contact you about your use of our Services.
• To send you marketing and promotional communications. We may Process the information you send to us for our marketing purposes. You can opt out of our marketing emails at any time.
• To protect our Services. We may Process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
• To evaluate and improve our Services, products, marketing, and your experience. We may Process your information when we believe it is necessary to identify usage trends, determine the effectiveness of our promotional campaigns, and to evaluate and improve our Services, marketing, and your experience.
• To identify usage trends. We may Process information about how you use our Services to better understand how they are being used so we can improve them.

• To improve our artificial intelligence model. We may Process information as part of our efforts to keep improving the artificial intelligence model that we use to provide Services.

3.  HOW DO WE HANDLE PERSONAL HEALTH INFORMATION (“PHI”)?

You promise not to upload any PHI into LegalMente. If you inadvertently upload PHI into our software, you hereby acknowledge that we make commercially reasonable efforts to preserve the safety of all information shared with us, as stated in Section 7 below. However, you understand that we cannot guarantee that any unauthorized third party will not be able to improperly collect, access, or steal such information, in which case we would not be held responsible for such actions.

4. WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?

We may need to share your information in the following situations:

• Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.

• Business Partners. We may share your information with our business partners to offer you certain products, services, or promotions.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

We will keep your information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). 

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

The security of your information is important to us. We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any information we Process.

Despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will make efforts to protect your information, transmission of information to and from our Services is at your own risk. You should only access the Services within a secure environment.

You also recognize and agree that hosting data online involves risks of unauthorized disclosure or exposure and that, in accessing and using our website, you assume such risks. LegalMente offers no representation, warranty, or guarantee that your information will not be exposed or disclosed through errors or the actions of third parties.

8. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that information from Users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at Privacy@Legalmente.ai.

9. WHAT ARE YOUR PRIVACY RIGHTS?

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, [replying “STOP” or “UNSUBSCRIBE” to the SMS messages that we send,] or by contacting us using the details provided in Section 11 below. You will then be removed from the marketing lists. However, we may still communicate with you for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

Account Information: If you would at any time like to review or change the information in your account or terminate your account, you can contact us using the contact information provided.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements, or for internal business purposes only such as to improve our Services.

If you have questions or comments about your privacy rights, you may email us at Privacy@Legalmente.ai.

10. DO WE MAKE UPDATES TO THIS NOTICE?

We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at Privacy@Legalmente.ai.

Any other notices can be sent via email or directly to us at:

LegalMente AI, Inc.

Privacy@Legalmente.ai

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the information we collect from you, change that information, or delete it. To request to review, update, or delete your information, please email us at Privacy@Legalmente.ai.